Careers Details

Posted: January 15, 2023
Application Deadline: February 15, 2023

Location

Beemok Capital, Charleston, SC

Position Summary

Full Time

The Executive Assistant is an essential position that reports directly to Beemok Capital’s Chief Operating Officer, Chief Investment Officer, Chief Financial Officer, and Legal Counsel. The Executive Assistant works to support the continued growth of Beemok Capital by organizing and coordinating executive outreach and external relations efforts, ensuring that the C-Suite members at Beemok Capital are prepared for their days, and overseeing special projects. This core team member will provide high-level administrative support to the company’s C-Suite members and serve as a liaison to the owners, other executive teams, and Beemok Capital’s public and private partners.

Responsibilities

Direct the daily projects of the C-Suite in the Beemok Capital office, organizing complex calendars and schedules and resolve any scheduling issues
Use discretion, confidentiality, and sound judgment to handle C-Level matters
Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects
Arrange travel and accommodations for executives and prepare expense reports
Screen incoming calls; take and deliver accurate messages; respond to requests by gathering and  providing information and referring non-routine calls to the appropriate team members
Draft and prepare correspondence for internal announcements, meetings, and organizations
Proofread, verify, and review materials, applications, records, reports, and publications for  accuracy, completeness, and conformance with established standards, regulations, policies, and procedures
Propose, plan, and execute special events
Office managerial responsibilities including organization of common areas and supply ordering
Coordinate with human resources in assisting with employee recognition, benefits  development, employee wellness, administrative requirements, and the on-boarding of new team members

Requirements

Excellent attention to detail
Creative thinking and analytical research skills
Excellent written and verbal communication skills to positively influence the company
Excellent organizational skills and the ability to handle multiple projects simultaneously
Very strong interpersonal skills and the ability to build relationships with stakeholders
Demonstrated proactive approaches to problem-solving with strong decision-making capability
Proven ability to handle confidential information with discretion
Demonstrate the highest level of customer/client service and response
Achieve high performance goals and meet deadlines in a fast-paced environment
Forward-looking thinker, who actively seeks opportunities and proposes solutions

Education & Experience

Bachelor's degree required; advanced degrees strongly preferred
5+ years of experience supporting C-Level Executives or working in a similar capacity
Experience in internal and external communications, partnership development
Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat

Questions?

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